At Coventry GP, the majority of consultations and services we provide are funded by the NHS.
However, some services requested by patients, employers, solicitors, insurance companies or third parties are not covered under NHS contracts and therefore attract a private fee.
Examples include:
- Medical forms and reports
- Insurance paperwork
- Private certificates and letters
- HGV and employment medicals
- Certain vaccinations
- Private prescriptions
Fees for private work are charged in line with British Medical Association (BMA) guidance where appropriate.
Important Information
Please Note:
- Private work is not part of NHS-funded GP services
- NHS clinical work will always take priority
- Fees must usually be paid before documents are released
- Processing times can vary depending on complexity and GP availability
- Most private requests may take up to 21 working days to complete
Our reception team will advise patients of any applicable fees before work is undertaken.
Commonly Requested Private Services
Medical Forms & Reports
Examples may include:
- Private insurance forms
- Holiday cancellation forms
- Fitness to travel letters
- “To whom it may concern” letters
- HGV/Taxi medical forms
- Employment medical forms
- Firearms licence reports
- Adoption or fostering reports
Private Certificates & Letters
We may be able to provide:
- Private sick notes
- Fitness certificates
- Travel-related medical letters
- Vaccination certificates
- Confirmation of medical conditions where appropriate
Please note that requests are assessed individually and completion cannot always be guaranteed.
Vaccination & Travel Services
Some travel vaccinations and certificates are not covered by the NHS and may incur a private fee.
Examples may include:
- Hepatitis B
- Rabies vaccinations
- Meningitis ACWY
- Travel certificates
Patients are encouraged to review travel advice well in advance of travelling.
Private prescriptions may occasionally be issued where clinically appropriate.
Medication costs are separate from any consultation or prescription charges and are payable directly to the dispensing pharmacy.
Accessing Medical Records
Medical Records Requests
The practice complies with UK GDPR and Data Protection legislation.
Requests for access to medical records or medical information should:
- Be submitted in writing
- Include patient consent where appropriate
- Include identification if requested
Some requests may be free of charge under data protection legislation, although administrative charges may apply in limited circumstances permitted by law.
Frequently Asked Questions
Why Am I Being Charged?
Certain services fall outside NHS-funded care and require clinicians to complete work outside their contracted NHS responsibilities.
Private reports and forms often require:
- Review of the full medical record
- Clinical assessment
- Professional opinion
- Administrative processing
Why Can Private Work Take Time?
GPs prioritise urgent NHS clinical care and patient appointments.
Private paperwork is usually completed alongside routine clinical responsibilities and therefore turnaround times can vary depending on workload and complexity.
Can the Practice Refuse Private Work?
Yes. GPs are not obliged to complete all private forms or requests and some requests may not be clinically appropriate or possible.
Fees Table (EXAMPLE STRUCTURE)
You should strongly consider adding a clean fee table instead of vague wording.
Typical Service Fee
Private Sick Note
From £50
Holiday Cancellation
From £50
To Whom It May Concern Letter
From £50
Fitness to Travel Letter
From £50
HGV/Taxi Medical
From £50
Insurance Forms
From £150
Firearms Licence Report
From £100+
(You can tailor final pricing internally.)
Using a transparent fee table looks far more professional and reduces reception queries significantly. Similar local practices already do this effectively.
If you would like further information regarding non-NHS services, fees or likely processing times, please contact the practice reception team.